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Taxation and Tax Payment Certificates for Residence Procedures

Ask the receiving office which year, tax type, and details are required before ordering certificates.

Procedure at a glance

Who this is for
Residents asked for tax certificates in immigration procedures
Deadline
Confirm the recipient's issue-date and fiscal-year rules

Do this todayAsk the recipient for certificate name, year, tax, original/copy, and issue-date limit

If the deadline is near or passedIf you cannot meet the recipient's deadline, contact them today to ask whether a request receipt or later submission is acceptable, and ask the issuer for the fastest method.

Where to goMunicipal tax counter, tax office, or e-Tax

taxation certificatetax payment certificateimmigration
Official information checked: 2026-07-18Review status: Reviewed

Step-by-step guide

Follow these steps

Progress: 0/4 completed

1Confirm your case and deadlineConfirm recipient requirements / Separate municipal and national tax

What to do

  1. 1Ask the recipient for the exact certificate name, target year, maximum issue age, original/electronic/copy rule, and submission deadline; write them down
  2. 2Separate municipal taxable or non-taxable and resident-tax payment certificates from national-tax certificates issued by the tax office

Check before you start

  • Ask the recipient for certificate name, year, tax, original/copy, and issue-date limit
  • For resident tax, identify the municipality responsible for that fiscal year
  • For national tax, check the tax office or e-Tax method

If the deadline is near or passed

  • If you cannot meet the recipient's deadline, contact them today to ask whether a request receipt or later submission is acceptable, and ask the issuer for the fastest method.
2Prepare the office and documentsConfirm the issuer for the target year / Check retrieval method and documents

What to do

  1. 1For municipal certificates, ask which municipality issues the target year because it may differ from your current address based on the relevant reference date
  2. 2On the issuer's official site, check counter, mail, convenience-store, or online availability, ID, proxy authorization, fee, and delivery time

Basic items to bring

  • Identity document
  • My Number evidence if required
  • Note of year and certificate name
  • Fee and payment method
  • Authorization for a proxy

Fees

  • Fees and postage vary by certificate, quantity, and request method. First ask the recipient for the exact certificate name and year.

Online options

  • National-tax certificates may be requested through e-Tax. For resident-tax certificates, check municipal online, mail, and convenience-store options.

If you cannot go

  • Proxy rules differ. Before visiting, confirm who may act, whether a power of attorney is needed, and which original IDs the proxy must bring.

If documents are missing

  • If a document is missing, do not guess or substitute it. Tell the office its exact name and ask whether you can consult first, submit it later, and where to obtain it.
3File or applyRequest the national-tax certificate / Verify every printed field

What to do

  1. 1For a national-tax certificate, confirm the requested certificate type and apply to the responsible tax office or by e-Tax; after recent filing or payment, confirm when it can be issued
  2. 2On receipt, compare name, address, year, income, assessed or paid tax, issuer, and issue date with the recipient's requirements

Time to completion

  • Timing differs for counter, mail, or e-Tax requests, and a certificate may be unavailable immediately after filing or payment.
4Confirm completion and the next deadlineSave the submission record

What to do

  1. 1Submit by the required method before the deadline and save a copy plus application, receipt, and submission records; resolve mismatches before submission

Confirm at completion

  • The certificate matches the required type, year, and issuer
  • Name, year, income/payment fields, and submission record are verified

What you receive

  • Check that the certificate name, year, tax type, name, address, payment status, and issue date match the recipient's requirements.

Check before leaving

  • Before leaving, check your name, address, covered period, and procedure type, then ask about the next deadline and contact method.

Records to keep

  • Keep the reference number, filing date, office, copies of submitted documents, and next contact date. Save confirmation screens and emails for online filings.

Next action

  • Keep a copy before submitting the original, and reconfirm any validity period and additional years required by immigration or another recipient.

Confirm with the official office

  • This page cannot determine the latest form, appointment and hours, municipality-specific additions, individual review, or same-day handling. Confirm these immediately before filing.
  • Year, tax type, January 1 address, data reflection, and proxy filing
Important cautions
  • After moving, an earlier year's document may come from a former municipality
  • Immediately after filing or payment, data may not be reflected and same-day issue may fail
  • Required certificate types vary; follow the latest recipient list
Find where to go

Useful Japanese phrases

Taxation and Tax Payment Certificates for Residence Procedures

この件について相談したいです。必要なものと次に行く場所を教えてください。

Kono ken ni tsuite sodan shitai desu. Hitsuyo na mono to tsugi ni iku basho o oshiete kudasai.

I would like to ask about this issue. Please tell me what I need and where I should go next.

Counter

この手続きに必要なものを教えてください。

Kono tetsuzuki ni hitsuyo na mono o oshiete kudasai.

Please tell me what I need for this procedure.

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