JAPANLIFE GUIDE
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City Office Procedures/Check soonRequired

Residence Procedures After Changing or Leaving a Job

Compare your status with the new duties, notify immigration within 14 days when required, and update insurance, pension, and tax.

Procedure at a glance

Who this is for
Foreign nationals changing jobs, resigning, or ending an employment contract
Deadline
Applicable affiliation notification within 14 days; confirm status change before new activity

Do this todayCheck status, expiry, and permission fields on the residence card

If the deadline is near or passedIf 14 days have passed, list termination and start dates, contracts, status, and actual duties, then consult immigration today. Also seek advice if inactivity continues, with reasons and job-search records.

Where to goImmigration e-notification or office, employers, municipality, pension office

job changeresignationaffiliation notification
Official information checked: 2026-07-18Review status: Reviewed

Step-by-step guide

Follow these steps

Progress: 0/4 completed

1Confirm your case and deadlineMatch duties to status of residence / File the organization notice

What to do

  1. 1Compare status and work restrictions with both employers, leaving and start dates, and actual duties, and judge by real work rather than contract title
  2. 2For statuses subject to organization notification, including specified work or study statuses, file the required notice within 14 days of the event

Check before you start

  • Check status, expiry, and permission fields on the residence card
  • Summarize leaving/start dates, companies, contract, and actual duties
  • Check whether affiliation notification or status change is required

When the deadline starts

  • For covered statuses, check whether leaving or joining an organization requires notification within 14 days of the event. The notification itself is not permission for new activity.

If the deadline is near or passed

  • If 14 days have passed, list termination and start dates, contracts, status, and actual duties, then consult immigration today. Also seek advice if inactivity continues, with reasons and job-search records.

Urgent contact

  • Consult the Immigration Information Center for status procedures and MHLW foreign-worker consultation for wages or employment documents.
2Prepare the office and documentsChange status if required / Collect former-employer documents

What to do

  1. 1Use the ISA electronic system or an accepted counter or postal method, enter the card number, old and new organizations, and event date, and save submission proof
  2. 2If new duties may fall outside the current status, explain them to immigration before starting and confirm whether status change or other proof is needed

Basic items to bring

  • Residence card and passport
  • Evidence of resignation or contract end
  • New contract, working conditions, and duties
  • Old and new employer details
  • Health-insurance loss certificate, employment insurance, and pension numbers
  • Notification and application receipts

Fees

  • The affiliation notification itself is free. If a status-change application is needed, check its separate current fee.

Online options

  • Affiliation notifications can use the ISA electronic system. Use the official entry and instructions in effect since 5 January 2026.

If you cannot go

  • Distinguish who may file the resident's notification, the organization's notification, and who may act as an immigration intermediary.

If documents are missing

  • If the employer will not issue separation, withholding, or insurance-loss documents, record requests and replies, request again in writing, and ask immigration, insurance, tax, and labor desks about alternatives.
3File or applyConnect insurance and pension / Check resident tax and year-end adjustment

What to do

  1. 1Request a written list of needed documents from the former employer, including tax, employment insurance, separation, and health-insurance loss evidence, and preserve unanswered requests
  2. 2Check for a gap between leaving and new employer coverage; if any, tell municipal NHI and pension desks the leaving and loss dates, and confirm resident-tax collection

Time to completion

  • Save the electronic receipt and number. If a status change is needed, track the decision and do not start the new activity before permission.
4Confirm completion and the next deadlineSave records and deadlines

What to do

  1. 1Save notice references, employer papers, insurance and pension dates, and tax guidance; if 14 days passed file today, and discuss prolonged inactivity with immigration early

Confirm at completion

  • Required immigration filing was completed on time with receipt saved
  • Insurance, pension, tax, and payroll transitions have no unexplained gap

What you receive

  • Keep the affiliation-notification reference, status-change determination, separation and onboarding documents, and health-insurance loss/start dates.

Check before leaving

  • Before leaving, check your name, address, covered period, and procedure type, then ask about the next deadline and contact method.

Records to keep

  • Keep the reference number, filing date, office, copies of submitted documents, and next contact date. Save confirmation screens and emails for online filings.

Next action

  • Prevent gaps in health insurance, pension, and resident tax, and check whether the new job requires outside-status permission, status change, or extension.

Confirm with the official office

  • This page cannot determine the latest form, appointment and hours, municipality-specific additions, individual review, or same-day handling. Confirm these immediately before filing.
  • Status, duties, dates, employment type, insurance, tax, inactive period

These are date-counting aids. Follow the responsible authority for the trigger date, holidays, and individual exceptions.

Important cautions
  • Affiliation-notification duties apply only to specified statuses and events
  • Some statuses, including certain Highly Skilled Professional cases, may require a status change
  • If you remain without status-related activity after leaving work, seek case-specific immigration advice early
Find where to go

Useful Japanese phrases

After changing or leaving a job

転職または退職をしました。入管への届出と保険の手続きを確認したいです。

Tenshoku matawa taishoku o shimashita. Nyukan e no todokede to hoken no tetsuzuki o kakunin shitai desu.

I changed or left my job. I would like to confirm the immigration notice and insurance procedures.

Residence Procedures After Changing or Leaving a Job

この件について相談したいです。必要なものと次に行く場所を教えてください。

Kono ken ni tsuite sodan shitai desu. Hitsuyo na mono to tsugi ni iku basho o oshiete kudasai.

I would like to ask about this issue. Please tell me what I need and where I should go next.

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